In order to add permissions to Power BI you need to be an Admin level user on the Workspace.

To add users to the App permissions, go to the relevant Workspace and click ‘Update App’. Go to the Permissions tab (see image 1 below) and add the staff required into the ‘Enter email addresses’ box.

Power BI app permissions tab

You may not show up as Admin staff can be excluded from this screen as Admin rights get access to the App as default. To enable the app permissions for all staff, select the ‘Entire organization’ option.

Staff list when adding a new member to the App

Once all the staff are added to the App, click on Update App button (bottom right of screen). Then select the Update button on the next screen.

Staff will need to install the Power BI app from the Get Apps option when they log into Power BI for the first time.

If you wish to add access via the Workspace. Access can be granted at different levels, below is a summary of the permissions on the workspace by role.